Community Based Outreach Contracts (RFP)

This Request for Proposal (RFP) is an open, competitive solicitation for qualified organizations, firms, and/or individual consultants.

TIMELINE

Release Date:
October 29, 2024

Informational Webinar (Online):
November 5, 2024 1:00 PM

Questions Due:
November 12, 2024, no later than 5:00 PM

Response Posted:
On or before November 18, 2024

Deadline for Submission:
December 2, 2024, AT 5:00 PM PT

Notice of Intent to Fund:
On or before December 20, 2024

UPDATES/ADDENDA

First 5 Contra Costa reserves the right to make amendments to this solicitation through written addendum. It is the responsibility of applicants to verify, prior to submission, that their application aligns with the latest information and RF specifications. We recommend checking the First 5 Funding Opportunities web page periodically for updates and additional information.

November 4, 2024 – The RFP description has been updated to enhance transparency around the funding structure. This addendum is intended solely for clarification purposes and does not introduce any major changes to the RFP.

DESCRIPTION

First 5 Contra Costa Children and Families Commission (hereafter “the Commission” or “First 5 Contra Costa”), seeks multiple organizations and/or consultants to conduct community-based outreach efforts intended to increase awareness of early intervention and special education services and resources amongst parents of children under age of 6 and licensed early care and education providers.

First 5 Contra Costa intends to allocate multiple awards of up to no more than $25,000 each, with all awards totaling no more than $100,000, including expenses and incentives for this six-month (6-month) project with up to two one-year renewals.  If renewed, the funding amount available for these services may increase pending First 5 Contra Costa’s bid to secure additional funding. Actual renewal amounts will be determined by available funds and the needs of this project at the sole discretion of First 5 thereafter. Costs should be reasonable and well justified.

Community Outreach RFP Announcement Letter  – PDF

Community Based RFP – PDF

ATTACHMENTS & EXHIBITS:

For Informative Purposes:

For Submission:

ELIGIBLE APPLICANTS

Applicants must meet the following eligibility requirements:

  1. Applicants must meet the required qualifications outlined in this RFP. 
  2. Must be in compliance and good standing with all local, county, state, and federal government entities, including but not limited to the Internal Revenue Service (IRS), California Secretary of State-Business Programs, and the Franchise Tax Board.
  3. If your entity is required to register with the California Secretary of State, First 5 Contra Costa will verify an “active” status via the California Secretary of State’s website: https://bizfileonline.sos.ca.gov/
  4. Satisfactory performance on any contract(s) previously awarded by First 5 Contra Costa. 

Applicants who do not meet the above eligibility requirements will not advance past the initial Phase 1 review and are not eligible for funding.

INFORMATIONAL WEBINAR

Potential applicants are highly encouraged to participate in the informational webinar on November 5, 2024, at 1:00 PM to learn more about the RFP requirements. The Informational Webinar is recorded and shared on our website for replay:

Informational Webinar Slides (PDF)

Informational Webinar:
Webinar Replay – Zoom

QUESTIONS AND ANSWERS

All questions and answers received are compiled and posted on this webpage to ensure that all potential applicants receive the same information. All questions and requests for additional information regarding this RFP must be submitted in writing to Lisa R. Johnson at grantsandcontracts@first5coco.org before 5:00 PM PT on November 12, 2024

First 5 Contra Costa reserves the sole right to determine the timing and content of the responses to all questions and requests for additional information. First 5 Contra Costa may respond to individual inquiries and then post replies to all questions by the posting date.

[RFP Q&A Response Placeholder– PDF].

DEADLINE TO APPLY

First 5 Contra Costa will accept applications until the December 2, 2024, deadline. All proposals must be submitted through our online application portal by 5:00 PM (PST). Please review the RFP’s Timeline For Selection Process to ensure availability during the application review activities.

CONTACT US

All questions and requests for additional information regarding this RFP must be submitted via email to Lisa R. Johnson at: grantsandcontracts@first5coco.org